Microsoft 365 Departed User Archiving for Large Enterprises
Automatically archive OneDrive, Teams, and Emails when users are disabled to ensure data retention with minimal effort.
Automated Archiving for Departed Employees
The smarter, faster way to preserve OneDrive, Microsoft Teams and Exchange data after employee departures
Chipmunk is an automated OneDrive, Microsoft Teams and Exchange Online archiving solution that detects disabled or deactivated Microsoft 365 accounts and securely moves their files and emails into your Azure Blob Storage - cutting costs, reducing licensing overhead, and ensuring compliance without manual intervention.
With Chipmunk, you can preserve critical business data, eliminate reliance on costly Microsoft retention policies, and streamline employee offboarding - all while maintaining full control and ownership of your archived information.
Stop Paying for Ex-Employee Microsoft 365 Licenses & Retention Fees
When employees leave, their OneDrive data, Microsoft Teams Chats and Exchange Online emails are at risk of being deleted after 93 days unless you continue paying for Microsoft 365 licenses or invest in costly SharePoint and Exchange retention policies.
For many organizations, retaining ex-employee data is essential for compliance, legal requirements, or internal audits. However, Microsoft’s approach forces businesses to either maintain active licenses for departed users or rely on complex and expensive retention policies - driving up SharePoint storage and Exchange Online costs, along with unnecessary administrative overhead for IT teams.
Additionally, manually transferring ex-employee files and emails is time-consuming and prone to human error. IT teams must search, extract, and move critical information to managers or legal departments - with the constant risk of accidentally losing important company data.
Chipmunk eliminates this hassle by automating the secure archiving of OneDrive files, Teams Chats and Exchange Online mailboxes into your Azure Blob Storage.
You retain full ownership, reduce licensing and storage expenses, and maintain compliance - without relying on costly Microsoft retention models or manual processes.
Chipmunk automates the entire offboarding data preservation workflow, saving time, reducing costs, and ensuring that your critical business information is always protected.
What is Chipmunk?
Chipmunk is a fully automated Microsoft Exchange Online, OneDrive and Microsoft Teams archiving solution for businesses using Microsoft 365. It detects disabled user accounts, securely moves OneDrive, Teams and Exchange Online data to your Azure Blob Storage, and prevents unnecessary Microsoft costs.
Detects Disabled Microsoft 365 Accounts
Automatically identifies deactivated user accounts before data loss occurs.
Archives Exchange Online, Teams and OneDrive Data Securely
Moves ex-employee files to your Azure storage, avoiding costly Microsoft retention fees.
Eliminates Unnecessary License Costs
No need to pay for inactive Microsoft 365 licenses or high SharePoint storage fees.
Ensures Long-Term Compliance
Retain data for regulatory or legal requirements at a fraction of the cost. Search easily for and within files, chats, and emails with Azure Cognitive AI search.
Instant Data Restoration
Retrieve archived User Data and Files instantly when needed.
Fully Automated & Hands-Free
Set it up once and let Chipmunk do the work with zero manual effort.
Why Businesses Need Chipmunk
Avoid Expensive Microsoft Retention Fees & License Costs
Microsoft’s standard approach forces businesses to keep paying for departed employee licenses or use retention policies that increase SharePoint storage costs:
- Microsoft 365 E3 License ($36/user/month) → $216,000/year for 500 departed users
- Microsoft 365 E5 License ($57/user/month) → $342,000/year for 500 departed users
- Retention Policies (SharePoint Storage Fees): $200 per TB/month when exceeding storage limits.
With Chipmunk, you eliminate these unnecessary costs by automatically storing departed employees Exchange Online and OneDrive data in your Azure account.
Reduces IT Workload & Streamlines Offboarding Across OneDrive, Teams and Exchange Online
Offboarding shouldn’t be a burden. As your business grows, manually handling ex-employee OneDrive files, Teams and Exchange Online mailboxes can overwhelm even the best IT teams.
Chipmunk automates the entire process - seamlessly archiving OneDrive data, Microsoft Teams chats and Exchange Online emails into your Azure environment, enforcing access controls, and ensuring compliance from day one.
Prevents Data Loss & Closes Security Gaps Instantly
Manual offboarding is a ticking time bomb.
Without automated control, ex-employee OneDrive accounts, Teams Chats and Exchange Online mailboxes are often overlooked - risking data loss, unauthorized access, and regulatory violations.
Chipmunk eliminates these risks by automatically detecting and archiving all OneDrive files, Teams chats and Exchange emails the moment an account is deactivated.
Secure & Compliant Data Ownership
Maintain complete ownership and control of your archived data with Chipmunk.
All archived OneDrive files, Teams chats and Exchange Online emails are stored directly in your Azure Blob Storage, ensuring full compliance with critical regulations like GDPR, HIPAA, and legal retention policies.
Instant File and Email Access, Simplified
Accessing ex-employee data should be effortless, not a time-consuming ordeal.
Chipmunk provides instant retrieval of archived OneDrive files, Teams Chats and Exchange Online emails, empowering HR, Legal, and IT teams to quickly find and access the information they need - exactly when they need it.
Departed User Archiving for Compliance and Legal Requirements
For organisations in regulated industries, retaining departed user data is not optional. Employment law, financial services regulations, healthcare compliance frameworks, and GDPR data subject access request obligations all create scenarios where an organisation needs access to a former employee’s emails, files, or communications months or years after they have left.
Who Can Benefit from Chipmunk?
- IT Administrators – Simplify employee offboarding and reduce storage costs.
- Finance Teams – Stop unnecessary spending on ex-employee licenses.
- Compliance & Legal Teams – Ensure data retention policies are met without breaking the bank.
- Business Owners – Gain control over company data while reducing security risks.
Frequently Asked Questions (FAQ)
Departed User Archiving
Q: What happens to Microsoft 365 data when an employee leaves? A: Microsoft retains OneDrive data for 93 days after an account is disabled before permanently deleting it. Exchange Online mailboxes and Teams data face the same timeline. Without an archiving solution in place, that data is gone permanently once the window closes.
Q: Does Chipmunk archive OneDrive, Exchange, and Teams? A: Yes. When a user account is disabled in Microsoft Entra ID, Chipmunk automatically captures the full contents of their OneDrive, their complete Exchange Online mailbox, and their Microsoft Teams chat history and associated files - all in a single workflow.
Q: Where is archived data stored? A: Archived data is written directly into your own Azure Blob Storage account in your own Azure tenant. You retain full ownership and control.